Reports & Analytics
Get a real-time overview of your workforce, dive into detailed attendance reports, export data for payroll, and review comprehensive monthly summaries -- all from the Clokio dashboard.
Dashboard Widgets
The moment you log into the Clokio admin dashboard, you see a set of widgets that give you an instant snapshot of your organization's attendance status for today. These numbers update in real time throughout the day.
Available Widgets
The total number of active employees in your organization. Click to see the full employee list.
Employees who have clocked in today. Click to see who is currently on site.
Employees who have not clocked in and do not have approved leave. Click for the absence breakdown.
Employees on approved leave. Click to see leave type details for each person.
Employees who clocked in after their shift's scheduled start time. Click to see the details.
The average total working hours across all employees for the current week.
Tip
Every widget is clickable. Clicking on "Late Arrivals Today", for example, takes you directly to a filtered view showing only those employees, saving you from having to search manually.
Attendance Reports
When you need to go beyond the dashboard snapshot and dig into the details, Clokio's attendance reports have you covered. You can generate reports at different levels of detail and filter them to show exactly the data you need.
Report Types
Daily Report
Shows every employee's attendance for a specific date. For each person you see: clock-in time, clock-out time, total hours worked, break time taken, overtime hours, and attendance status (present, absent, late, on leave).
Best for: Checking yesterday's attendance or verifying a specific day.
Employee Report
Focuses on a single employee's attendance over a date range you choose. See every day at a glance -- including patterns like frequent late arrivals or consistent early departures.
Best for: Performance reviews, one-on-one meetings, or investigating attendance concerns.
Department Report
View attendance data grouped by department. Compare how different teams are performing in terms of punctuality, hours worked, and absence rates.
Best for: Department heads who want to track their team's attendance trends.
Filtering Options
All reports support powerful filters so you only see the data that matters:
- Date Range: Select any start and end date.
- Department: Filter by one or more departments.
- Location: Focus on a specific work location or all locations.
- Shift: View only employees on a particular shift.
What Each Report Row Shows
Regardless of the report type, each entry includes:
| Column | Description |
|---|---|
| Entry Time | When the employee clocked in |
| Exit Time | When the employee clocked out |
| Total Hours | Total time between entry and exit, minus breaks |
| Break Time | Total break duration during the day |
| Overtime | Hours worked beyond the scheduled shift |
| Status | Present, Absent, Late, On Leave, or Partial Day |
Note
All times in reports are displayed in the employee's configured timezone. If your organization spans multiple time zones, each employee's entries reflect their local time.
Exporting Data
Need to send attendance data to your payroll provider or keep offline records? Clokio lets you export any report as a CSV or Excel file with just a few clicks.
How to Export
- 1
Generate Your Report
Go to Reports, select the report type, date range, and any filters you need.
- 2
Choose Which Data to Include
Optionally narrow down by specific employees or departments. The export will include only what is currently displayed in the report.
- 3
Click "Export"
Choose your preferred format (CSV or Excel) and the file downloads immediately.
What the Export File Contains
The downloaded file includes the following columns for each attendance record:
| Column | Example |
|---|---|
| Employee Name | Sarah Johnson |
| Employee ID | EMP-1042 |
| Date | 2026-02-10 |
| Clock-In Time | 08:55 |
| Clock-Out Time | 17:32 |
| Total Hours | 7.87 |
| Break Time | 0.75 |
| Overtime | 0.37 |
| Status | Present |
Tip
If your payroll software accepts CSV imports, set up a monthly routine: on the first business day of each month, export the previous month's data and import it directly into your payroll system. This eliminates manual data entry and reduces errors.
Monthly Summary
The Monthly Summary gives you a bird's-eye view of the entire month for every employee. It is the go-to report for end-of-month reviews, payroll preparation, and spotting attendance trends.
What the Summary Includes
For each employee, the monthly summary shows:
| Metric | Description |
|---|---|
| Expected Working Days | Number of business days in the month (based on location's working days) |
| Days Present | Days the employee clocked in |
| Days Absent | Days the employee did not attend and had no approved leave |
| Leave Days Used | Approved leave days during the month, broken down by leave type |
| Total Hours Worked | Cumulative working hours for the month |
| Total Overtime | Cumulative overtime hours |
| Late Arrivals | Number of days the employee arrived after the scheduled start time |
Comparing Against Expected Days
One of the most useful aspects of the monthly summary is the comparison between expected working days and actual days present + leave days. If these numbers do not add up, it means the employee has unaccounted absences that may need follow-up.
Printing the Summary
The monthly summary is designed for easy printing. Click the Print button at the top of the summary page to get a clean, formatted printout with your company logo and the selected month. Many businesses keep printed summaries as part of their HR records.
Note
The monthly summary is also available for export as CSV/Excel. Combined with the leave balance summary, these two exports give your payroll department everything they need for end-of-month processing.
Tip
Compare monthly summaries across several months to identify trends. Is overtime going up? Are certain departments showing higher absence rates? These insights help you make informed staffing decisions before issues become serious.