Before You Migrate: Know What You Are Moving

A Clockify workspace that has been in use for a couple of years typically holds four kinds of data: clients, projects (with rates and billable settings), time entries (the history), and configuration (members, tags, and workspace settings). A good migration treats each differently - and an honest migration guide tells you up front which ones move automatically and which ones you rebuild or archive. This guide does exactly that for a Clockify-to-Clokio move.

The short version: clients and projects transfer cleanly, configuration is a quick rebuild that usually takes under an hour for a small team, and deep time-entry history is best preserved as exports rather than imported - for reasons explained below.

What Clokio Is (and Why Teams Switch)

Clokio covers the Clockify core - a live timer, manual entries, projects, clients, billable rates, budgets, and reports with Excel, CSV, and PDF export - and then keeps going: built-in invoicing, task management with kanban boards, team docs, screen recordings, GPS-verified attendance, and leave management. Teams usually switch for one of two reasons: they want tracked hours to end in an invoice without an export step, or they are consolidating a time tracker, a task tool, and an attendance system into one platform. For a feature-by-feature comparison, see Clokio vs Clockify.

Step 1: Export Everything from Clockify

Regardless of anything else, start by getting your data out of Clockify while your subscription and access are intact:

Open Clockify's reports, select the full date range of your workspace history, and export the detailed report as CSV.
Repeat per year if the workspace is large - smaller files are easier to store and open later.
Export your project list and client list.
Store the files somewhere permanent your team controls.

These exports are your historical record. Billing questions about last March do not need the data inside your new tracker - they need a file you can open.

Step 2: Move Clients and Projects

Clients and projects are the structural data - the part worth transferring precisely, because everything new hangs off it.

The Assisted Import

Clokio has server-side tooling to import clients and projects from a Clockify workspace via the Clockify API - an administrator-run process, not a self-serve button in the dashboard. When you sign up, contact the Clokio team with your Clockify API key and workspace ID, and your client and project structure is brought across for you. This is honest fine print: it is an assisted migration step, and it covers structure (clients and projects), not time entries.

Or Rebuild by Hand

For a small workspace, rebuilding is genuinely fast: creating a client takes seconds, and a project is a name, a color, a client, an hourly rate, and a billable flag. A ten-client, twenty-five-project workspace is an afternoon coffee's worth of work, and doubles as a cleanup - most long-lived Clockify workspaces carry dead projects nobody dared archive.

Set What Clockify Could Not

While setting up projects, configure what you gain in the move: project budgets (lifetime or monthly, with automatic alerts to the admin as a project approaches its threshold) and per-project task boards if you plan to manage work in Clokio too.

Step 3: Decide What to Do with Time-Entry History

This is the step where migration guides tend to overpromise, so here is the honest position: Clokio does not offer self-serve bulk import of Clockify time entries. Old entries carry assumptions - Clockify user IDs, tag structures, workspace settings - that rarely map one-to-one onto a new system, and imported history that is subtly wrong is worse than exports that are exactly right.

What works well in practice:

Pick a cutover date - the 1st of a month is ideal, since it aligns with billing periods.
Keep the Clockify exports from Step 1 as the authoritative record for everything before the cutover.
Invoice the transition month carefully: hours before the cutover are billed from the Clockify export; hours after come from Clokio's billing review.
If a few active projects need continuity, manually add summary entries for the current month's hours so budgets start from the right number.

Step 4: Move the Team

Invite your team members to Clokio and set their roles - employees get the timer, their reports, and their own data; admins see everything.
Recreate your working tags. In Clokio, tags are shared labels with colors, used by both the timer and the task module.
Have everyone start their first timer on cutover day. The web timer and mobile app stay in sync in real time, so however each person tracks, the data lands in one place.
Run your first weekly report in Clokio and compare the rhythm against what you knew from Clockify: same filters (client, project, team, tag), same grouping, same exports.

Step 5: Turn On What You Switched For

Billing review: at the end of the first full month, open the per-client review of billable hours and issue your invoice directly - the step that used to be an export.
Tasks: link timer entries to tasks so hours carry context. Boards, subtasks, checklists, and dependencies are already there when you want them.
Budget alerts: let Clokio watch project budgets daily instead of discovering overruns in the monthly report.

Migration Checklist

Export full detailed reports, clients, and projects from Clockify (CSV).
Create your Clokio organization and invite an admin.
Move clients and projects: assisted import (contact the team with your Clockify API key and workspace ID) or manual rebuild.
Set rates, billable flags, and budgets on each active project.
Choose a cutover date; archive Clockify exports as the pre-cutover record.
Invite the team, recreate tags, and start tracking on day one.
Compare the first week's report; bill the transition month from both sources.

Frequently Asked Questions

Can I import my Clockify time entries into Clokio?

Not as a self-serve bulk import, and this guide recommends against wanting one: historical entries are best served by the CSV exports you already made, which stay accurate forever. Clients and projects - the structure everything new depends on - are what the assisted import moves.

How long does the whole migration take?

For a team of up to ten people: exports from Clockify in under an hour, structure (assisted or manual) in an afternoon, and team onboarding on cutover day. The calendar time is usually set by choosing a clean cutover date, not by the work itself.

Do I lose my Clockify reports?

No - that is exactly what step 1 protects. Your detailed CSV exports are complete and permanent, and they open in any spreadsheet. Clokio's reports then cover everything from the cutover forward.

Does Clokio have the same billable and rate model?

The core model matches: projects carry hourly rates and a billable flag, entries can override billability individually, and reports separate billable from non-billable time. Clokio adds project budgets (lifetime or monthly) with automatic alerts, and the billing review that turns hours into invoices without an export.

Can we run both tools in parallel for a while?

You can, but keep it short and one-directional: track new work in Clokio, use Clockify read-only for reference. Teams that double-track for more than a week or two end up with two incomplete records instead of one clean cutover.

What about my Clockify integrations and browser extension?

Clokio does not have a browser extension or Clockify's integration catalog. Timers start from the web dashboard or mobile app. If extension-based tracking is central to your workflow, weigh that honestly before switching - it is the most common genuine reason to stay.

A migration is a good moment to upgrade the workflow, not just relocate it. Create your free Clokio account at app.clokio.io and make next month's invoice the first one that never left the tracker.

All product and company names mentioned are trademarks of their respective owners. Clokio is not affiliated with or endorsed by them.

Switching from Clockify to Clokio: a Practical Migration Guide